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 The Outlook Send Assistant works within Outlook 2000 and above with HTML formatted e-mails to verify the e-mail addresses users are sending to before the e-mail is sent, verifying the user wants to send it externally, and offering different options depending on how the firm wants the product configured. The Outlook Send Assistant includes several different components, including optional notification prompts when the user clicks the Send button as well as some great external email options.
Administrators can specify which types of style sheets are allowed so firm documents retain the standardized set of style names in order to promote internal document sharing.
The Reply to All function itself will work with any type of message (plain text, RTF and HTML) because we react to the ReplyAll Event within Outlook. It is the BCC functionality, Marketing Disclaimer functionality with which we can't guarantee formatting when using RTF, so though only HTML is supported for some e-mail types, the Reply to All is supported for all e-mail types.
Read what the {digital samurai} information technology blog says about Outlook Send Assistant.
| Determines if there is an external e-mail address contained in the TO, CC or BCC recipient list; confirms if the user would like to edit the e-mail or continue sending. |
| Reply All prompt so that when the user selects the Reply All option, the Outlook Send Assistant will prompt the user - asking them to verify that they would like to Reply To All recipients (or we can insert any specific language that you would like to appear in the prompt).
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| Checks for Firm Distribution Lists to verify that the user meant to include them in their e-mail.
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| GAL Distribution Lists can be automatically trusted. |
| Any GAL Distribution list can be set up to prompt with a desired message that you can specify. For example, if you have a Distribution list that goes to the entire firm, we can prompt the user to verify that they really want to send their message to the entire firm. |
| Can also prompt the user whether they would like to include any kind of disclaimer, message directing users to their website, etc., and place the appropriate text at the bottom of the e-mail message. |
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