Outlook 2010: Insert Screen Shot
Let’s say you have a error message or message box that keeps appearing and you want to send it to your help desk. You can do so by Inserting a Screen Shot into your Outlook message. This functionality is now built into the software so all you have to do is click within the body of the message, select the Insert tab, and in the Illustrations group on the ribbon, click the down arrow for Screenshot. Any open window will appear. Click on it and the image inserts into the message. Here’s another tip, if you just hover your mouse over the image, a screen tip will appear telling you the name of the file and application where it’s coming from.
Outlook 2010: Text Messages
You can send text messages directly from Outlook if you know the cell number and carrier (and the recipient doesn’t mind paying the fees if applicable). To send a text, open up a message and in the To field, type the telephone number such as 5555555555@ followed by the @ symbol. The final part of the address will be a special domain name that the carriers have which is unique. For instance, Verizon is vtext.com, AT& T is text.att.net, and T-Mobile is tmomail.net. Double-check with your provider and you can also search the Internet for a complete list of carrier address lists. Keep the message text short and don’t try to type everything you would as if you were typing a regular e-mail message. Try to keep it under 140 characters if possible (similar to tweets).
Outlook 2010: Address Book Search Order
The Address book is search is a specific order that you can control. For instance, you can start with the Global Address List, or with the Contacts folder, or with a Custom order that you define. To do this, on the Home tab, in the Find group click Address Book. On the Tools menu, choose Options. Use the up and down arrows to reassign the priority for each list and change the sort order.
Outlook 2010: Quick Parts
Similar to the old AutoText, you can drop commonly used text into Outlook messages through a feature called Quick Parts. To capture Quick Parts, select text or graphics just one time and on the Insert tab, in the Text group, click the down arrow for Quick Parts. Choose the option to Save Selection to Quick Part Gallery. Name the Quick Part and add a description. When you create a new message and click Insert Quick Part, you’ll see that this data is available for you to insert quickly and easily into future messages.
Outlook 2010: Quickly Find Contacts From Any Window
You can quickly search any of your contacts without leaving your current folder. Just select the Home tab and in the Find group, click Find a Contact. Type the full name or even a partial name and press Enter. If a single contact matching the name is located, the contact will be displayed. If more than one is located, a dialog box displays listing all of the contacts and contact folders where the match was found. The keyboard shortcut is F11.